IdealAssignmentHelp | 28-10-2019
Communication is very important in today’s life. A person must be very proficient in communicating his desires. But there is one question that crops up in the mind. Is talking only proper communication? The answer is “No”. Communication does not involve just talking. It includes the way we speak, the content that we speak. To convey your things effectively, one must earn all the skills of proper communication. The speaker must speak all the words clear and proper. The listener must listen to what is said carefully.
To have effective communication, the following points must be kept in the mind:
- Understand the background of the listener
To establish proper communication, it is very important to first get a basic idea of the listener. You need to keep in mind that you are speaking to the appropriate person or the appropriate audience. One must be sure that the listener must be interested in what you speak. The listener must be who can duly understand your speech. For example, if you go and explain your topic to a person who has no background idea of what you are speaking. Do you think that the listener would be able to understand you? And in case if he does not understand, how will he talk back to you? Such a case generally gives rise to ineffective communication.
- Prepare your content
It is very important to prepare your content before speaking it out. Many times, it is noticed that the speaker forgets to communicate some of the important points. Thus, the main objective of a proper communication fails to get achieved. Time is also to be kept under consideration. Prepare your content in such a way that it can be delivered within the time limit you have with the listener. If you have a limited time, prepare your content in a detailed way. If you have unlimited time, concisely prepare your content. You may also speak in the form of points. However, keep in mind that you do not skip any important points.
- Language barrier
Keep in mind that there no language barrier between the speaker and the listener. It may so happen that the listener has a problem in understanding your language. In such cases, you cannot establish proper communication. The listener won’t be able to make out an adequate reference to what you are speaking. While communicating, you must make sure that you don’t use ambiguous words. This would lead the listener in making out double meanings of what you intend to say. They might even get confused. Also, try to keep the words as simple as possible.
- Appropriate Content
Only speak what is appropriate. This means that you should not include any information in your statement which is not required for the listener. If you include such statements, the listener might get bored out. They will start losing interest in what you want to say. Therefore, you must endeavor to remove any such information which is not appropriate for the user.
- Persuasive Communication
You must communicate in such a way that it is appealing to the listener. You must speak in a manner that you can persuade the listener. This is one of the most important means of establishing proper communication. Your communication will be persuasive only when you speak what is relevant to the listener.
- Use soft words
Communication can either be written or oral. If you are communicating through a medium of speech, you must keep in mind that the tone in your voice is very soft. You must neither speak very loudly nor too slowly. It must be proper. On the other hand, if you are communicating through written means, keep in mind that you do not use any strong word which is not appealing to the reader. If you are communicating through the means of video conferencing, keep in mind that there is a properly established connection.
- Be Confident
The most important thing in establishing proper communication is to be confident while speaking. Your confidence depicts your hold upon the subject on which you are speaking. No one would want to listen to a person who himself is not confident in speaking what he intends to speak. Dress up well, prepare your content and start with your communication. Be confident and bold in whatever you are speaking.
- Be a good listener
It is very important to listen to what the other party has to say. If you are not a good listener, you won’t be able to deliver an appropriate reply. Therefore, one needs to be a good listener. Let the other party finish with what he intends to speak. Think over it for some time. In case you need some more time, you can do so by just asking them to give you time to think. Draft a proper reply and deliver it. Therefore, you need to be a good listener.
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